Vendor Terms and Conditions
Vendor Booth Sign Up Form
Vendor Terms and Conditions:
Aisles – Aisles/passageways are strictly in the control of IPG. No signs, decorations, banners, advertising materials, or special exhibits will be permitted in them except by special written permission from IPG.
Booth Space – The booth space is solely for the use of the exhibitor whose name appears above, and it is agreed upon that the exhibitor will not sublet or assign any portion of the same without the written consent to IPG. No printed material of any type may be exhibited in this space advertising any business other than the one listed above. In the event the exhibitor fails to use their space or to have an exhibit completely in place two hours prior to opening of the show, he forfeits his rights to the space and all prepaid rentals, and will pay any balance owed to IPG immediately. It is agreed that no oral modification of this contract any way changes the terms and conditions of this agreement. It is understood that IPG will make an effort to assign the exhibitor the particular space requested. IPG has the right to make the final assignment and to alter the locations as necessary.
Cancellation Policy – If exhibitor needs to cancel their contract at least 60 days prior to the show, his deposit minus a $100 cancellation fee will be refunded. If an exhibitor needs to cancel his contract after 60 days prior to the show, but before 30 days prior to the show, exhibitor will be liable for 50% of the contract amount. If an exhibitor cancels his contract within 30 days before an event, the full amount of the contract will be due to IG, unless the show is sold out, in which case deposit money will be refunded to the exhibitor.
Electricity – Due to the variety of electrical requirements, power may not be provided as part of your booth.
Fire – All exhibits must comply with city or county ordinances of the local fire marshal. For any information regarding this portion of the contract, contact the local fire marshal’s office.
Food Sales – Exhibitor’s sales or give a ways of food and beverages for consumption in the venue may be made only by written permission of IPG.
Insurance/Liability – Neither IPG nor the venue shall be responsible for loss or damage incurred by the exhibitor by any cause whatsoever. All small and valuable exhibit material should be packed away each night. The exhibitor must obtain theft insurance if it is desired. The exhibitor agrees to protect IPG and the venue, against any and all claims for loss, injury, or damage to persons or property arising from the activities of the exhibitor. Proof of Bodily Injury and General Liability insurance is to be available upon request, and signer agrees that insurance shall be in force during the event according to normal business practices, standards, and amounts.
Liabilities – The exhibitor is entirely responsible for the space leased, the exhibitor shall not drive nor allow to permit to be driven any nails, hooks, tacks, etc. in any part of the facility or equipment. Exhibitors shall not attach to the wall any advertisements, signs, etc. by the use of scotch tape or any other adhesive type materials on painted surfaces. Automobiles, trucks, or similar vehicles shall be a protective material under them and shall be secured according to local fire dept. requirements. The exhibitor agrees to reimburse IPG and/or the venue for damage of the premises.
Licenses – All licenses (city, county, state or federal, inspections or permits) required by law of any exhibitor connected to the operations of their display shall be the sole responsibility of the exhibitor prior to the opening of the show.
Litigation – If a suit or action is filed regarding this contract, the exhibitor promises to pay IPG costs and reasonable attorney fees.
Lotteries – Exhibitors shall not engage in any raffle, chance drawing, lottery, etc. until IPG has given its specific written approval.
Merchandise Removal – No exhibits or part of the exhibit may be removed until after the closing hours of the last day of the show. Upon the close of an event all the exhibitors shall remove all valuable items from their displays. All merchandise and display materials must be removed from the building by the times given in the show brochure.
Music – All ASCAP and/or BMI fees are to be paid and guaranteed by the exhibitor to IPG for any music or cov-ered material utilized in conjunction with their exhibitor space. IPG is not to be held responsible for any of the mentioned fees.
No Agency/Partnership - The parties agree that exhibitor is an independent entity and is not employee or partner with IPG.
Restrictions – IPG reserves the right to restrict or remove exhibits without refund if they have been falsely entered or may be deemed by unsuitable. For example, this restriction applies to; noise, PA Systems, persons, animal, conduct, printed matter, or anything of the character that might be objectionable to the nature of the show.
Rights of the Management – IPG is not liable for any damages or other expenses that are incurred by the exhibitor in any event that the show is delayed, interrupted, or not held as scheduled. For any reason whatsoever the show is not held, IPG may retain so much of the money paid by the exhibitor as is necessary to pay expenses already incurred by IPG.
Workers Compensation Insurance – Signer agrees that Workers Compensation Insurance shall be in force during the event, meeting the statutory requirements of the State of Idaho.
